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A day in the life of a Maintenance Planner with VEERUM

Minimize the time taken to sequence maintenance tasks to deliver a constraint-free plan.

In a perfect world, asset owners deliver 100% up-time with predictive and planned maintenance on their critical equipment and assets. Maintenance is scheduled in advance with complete certainty on current site conditions and operations requirements. In reality, organizations rarely have reliable current site conditions models to make decisions. This results in reactive maintenance projects and schedule slips if plans do not match reality. This is an immense problem as organizations need to maintain planned up-time to stay competitive in a commodity-driven market.

So what is the role of a Maintenance Planner and why are they so critical to the life of an asset? In this blog we breakdown how VEERUM makes life easier for Maintenance Planners throughout each stage of the maintenance cycle.

What is a Maintenance Planner?

Maintenance Planners create comprehensive plans to coordinate all plannable work on their assets. They must ensure the scheduled work has the necessary personnel, parts, and equipment needed to maintain efficient operations and maximize uptime.

This defines a Maintenance Planner’s strategic role, but what are their daily tasks and responsibilities? How do they reach their objectives?

What are a Maintenance Planner’s responsibilities?

Planners develop and document job plans for repair, improvement, and work. They develop a schedule to balance work and site priorities and ensure that jobs have all the necessary tools and resources to be executed right the first time. They verify schedules to meet production priorities while supporting KPIs across the organization.

As a Maintenance Planner, it’s your job to guarantee that work is done safely, efficiently and uninterrupted. With the amount of moving parts and resources that need to be accounted for, while staying focused on the big picture, traditional methods can’t keep up.

How does VEERUM make life easier for Maintenance Planners?

To get started with VEERUM, we just need a 3D representation of your site. This could be a reality scan, a 3D CAD model, or simply a satellite image. This will act as the base layer to connect your other data sources and continuously build the virtual site as you develop new use cases. We suggest starting small with 1 or 2 use cases for one team and expanding across your organization as time goes on. Our clients have found this results in a simple transition to new digital workflows with exponential ROI growth.

Let’s see how it works through each stage of the maintenance cycle:

1.Work identification

Building the 3D reality model
By using a collaborative web-application to identify upcoming maintenance projects, leaders can effectively communicate with the rest of the organization to keep everyone on the same page.

Now that we have built a data-rich 3D reality model of the site, maintenance teams can connect and visualize computerized maintenance management system (CMMS) work orders and real-time Internet of Things (IoT) data to the digitized site. This enables visual work identification so the entire team knows what work orders are coming next. Simply search for open work orders and filter by completion date to see the current status. Maintenance teams can now use VEERUM to communicate with the rest of the team using shareview links, in-app conversations, and screenshots.

2. Planning

VEERUM enables planning to be moved from the site to the office, reducing the need for fly-in-fly out planning trips, and improving productivity while on site.

After identifying what work needs to be done on a regular basis, the planning phase can be managed directly in VEERUM’s application. By having a digital replica of the site available via the cloud, all team members can become familiar with the site before they go to site to perform work. This includes making digitally verified measurements to ensure maintenance equipment will fit on site when it arrives. Finally, users can also use collaboration tools such as shareview links to add visual context to planning documents and reports.

3. Scheduling

Scheduling in VEERUM helps identify any schedule slips and bottlenecks before they impact subsequent maintenance cycles, enabling a constraint-free and agile plan.

Maintenance teams can be large and geographically dispersed. Moving scheduling to a common, cloud-hosted 3D viewing application removes discrepancies found in traditional siloed data systems. With VEERUM as the single source of truth, maintenance teams can assign tasks and create a simultaneous operations (SIMOPS) schedule in the context of the digital twin across cross-functional teams.

4. Execution

Maintenance teams no longer need to rely on traditional methods like site visits for planning, scheduling, and executing maintenance cycles. They can confidently execute maintenance projects and make status updates using digitally verified tools for future maintenance projects.

Finally, when it comes time to execute maintenance cycles on site, VEERUM enables real-time communication between the site and the office. On-site users can upload photos, as left reports, and make status updates to enrich the digital twin for off-site users and future maintenance projects.

At VEERUM, we understand that implementing a fully integrated maintenance planning solution is not just a software change, it’s also a cultural and business process change. VEERUM’s team of industry experts focus on how to operationalize the Operations, Maintenance and Reliability solution for the individual needs of each client through the eyes of a Maintenance Planner.

Book a demo today to see how we can visualize your existing assets in less than 48 hours. Learn how our unlimited-user subscription model can unlock use cases for your entire organization and deliver rapid ROI:

Be on site, without going to site with VEERUM.


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