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How technology is optimizing execution and close-out of maintenance tasks

Updated: Sep 19, 2023

In this popular series, we’ve reviewed maintenance work order management, maintenance planning, and maintenance scheduling, focusing on current state challenges and how some technologies are alleviating those challenges, improving productivity and safety, and reducing costs. In this post we’ll dive into the maintenance management stages of execution and close-out, and look at current state challenges and what the future holds.


First let’s understand the current state of executing scheduled and unplanned maintenance on site:


Execution and close out

Like a well-choreographed dance, proactive management is key to successful execution and close-out of maintenance tasks. From assembling the right team to documenting assets, establishing procedures, and prioritizing maintenance tasks, these diligent managers ensure smooth operations. By leveraging baseline information, thoughtfully developed checklists, and maintaining inspection consistency, they minimize the risks of unplanned downtime. After all, the costs of such disruptions can reach staggering amounts, averaging $260,000 per hour, encompassing material waste, production losses, overtime, project rescheduling, and premature equipment disposal.


Given the complexity of the execution stage, we will focus on key areas such as work permitting, quality inspections, and documentation and status updates.


Current state: How technology is optimizing these processes

Technology is revolutionizing the execution and close-out stages of maintenance, driving efficiency, accuracy, and cost savings. With digital tools and advanced software solutions, maintenance managers can streamline processes, enhance collaboration, and ensure smooth operations.

  • Work permitting becomes more streamlined and transparent, enabling efficient coordination of tasks and resources.

  • Quality inspections benefit from digital checklists, automated data capture, and real-time analytics, enabling faster identification of issues and proactive decision-making.

  • The task of documenting and updating statuses is simplified with digital platforms that centralize information, facilitate real-time updates, and provide a holistic view of maintenance activities.

These technological advancements minimize the risks of unplanned downtime, optimize resource utilization, and ultimately maximize productivity and profitability. By embracing technology, organizations can achieve greater control, visibility, and effectiveness in the execution and close-out of maintenance tasks.


In conclusion, technology plays a pivotal role in optimizing the execution and close-out stages of maintenance management. From streamlined work permitting to improved quality inspections and seamless documentation, digital solutions empower maintenance managers to minimize downtime and maximize productivity. VEERUM's digital twin software offers specialized tools to optimize all phases of maintenance management. If you found this to be of interest, here’s more detailed information on how VEERUM specifically optimizes all phases of maintenance management including planning and scheduling, or download the full white paper on Visualizing the Future of Operations, Maintenance and Reliability.

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